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Council staff recommends delaying Gravity deployment until mid-2026 to protect audit schedule
Summary
Finance staff recommended delaying implementation of Gravity, a financial reporting module, until June 2026 so it does not interfere with ACFR compilation and the external audit; staff budgeted a $25,000 local contribution but said total implementation costs are larger and shared across departments.
Clerk-treasurer Marla and finance staff told the committee on Nov. 24 that the proposed Gravity reporting module is under contract review and that implementation should be delayed to avoid disrupting year-end audit work.
"I think...maybe we shouldn't begin that implementation until June 2026 so it doesn't interfere with ACFR prep or the audit cycle," Marla said, adding that Gravity could help produce work papers for the annual compilation but that the immediate audit timeline would limit the city's ability to absorb onboarding work.
Kelly described Gravity as a reporting module geared toward the annual comprehensive financial report, the budget book and the popular annual financial report, and said the product would also allow for more transparent monthly reports. "I would like to take advantage of Baker Tilly actually going through our effort for a second time before we go through this implementation of Gravity," Kelly said.
Marla said she budgeted roughly $25,000 as her office's portion of implementation costs, but called that "not 50%" of total cost and said the full implementation would be "far more costly." Committee members discussed the availability of funds and whether departments could encumber funds this year.
No contract was approved at the meeting. Members asked legal and procurement staff (Caitlin) to meet with administration and key staff to clarify procurement, signature authority and timelines before proceeding.
