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Knox County audit committee: fleet GPS gaps, missing accident records and sheriff IT inventory shortfalls identified
Summary
Internal auditors told the Knox County Audit Committee they found noncompliance and record gaps in the county fleet program (take-home vehicle rules, GPS coverage and accident documentation) and incomplete inventory records, vendor-tracking errors and improper hard-drive disposal at the sheriff’s office; management has concurred and auditors will follow up.
Auditors presenting to the Knox County Audit Committee on June 20 identified several operational gaps in the county’s fleet program and the Knox County Sheriff’s Office (KCSO) IT inventory that they say expose the county to administrative and data-security risk.
Richard Pew, an internal auditor, reviewed the finalized fleet management audit and said auditors tested four major areas — take-home vehicles, accident response documentation, vehicle maintenance and driver safety/eligibility — and found meaningful exceptions despite generally effective controls. "We tested 38 drivers from that list, and found that only 10 were meeting that threshold," Pew said of a 500-mile-per-month take-home driver criterion noted in the fleet safety manual. Pew also reported that some county vehicles were not equipped with GPS devices despite a GPS acknowledgement in the manual, and that many elected offices had effectively 'opted out' of the GPS program. He recommended either enforcing the…
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