Commissioners approved a contract amendment Dec. 19 to add automated parcel/owner transfer services from TruRoll to the county's land-records workflows.

Josh, the staff presenter, described the service as an automatic transfer of owner and mailing information into the county's existing system when a deed or street transfer is recorded. "It just does it automatically and it transfers over seamlessly," Josh said, explaining the change would reduce manual data entry and improve accuracy.

Staff discussed terms in the amendment: a three‑year base term, an annual fee listed at $23,400 and a one‑time implementation fee of $15,000. Staff later noted the first‑year invoice would total $57,900, consisting of the implementation fee plus an adjusted first‑year contract price; subsequent years include optional one‑year extensions with a possible 7 percent increase if exercised. The contract language did not clearly state whether extensions are automatic, and staff said the county can terminate with written notice at least 60 days before a renewal date.

A motion to pay the $23,400 annual amount and the $15,000 implementation fee was made and seconded; the board approved the payment authorization on roll call. Staff said timing mattered to ensure the county's tax‑roll and billing schedule could incorporate the new service before the next billing cycle.

The amendment authorizes deployment and initial configuration; staff will return with implementation status and a summary of data‑quality improvements after the first migration.