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HR presents new leave-management system and reports progress on substitutes and hiring
Summary
District HR outlined responsibilities, reported implementing School ERP Pro for leave management and payroll, said the new system automates accrual and pay docking, and described substitute hiring improvements and plans to archive old personnel files.
The district’s HR director reported to the school committee on Dec. 1 on staffing, payroll and a newly implemented leave-management system.
The director said the HR office now handles offer letters, onboarding and background checks and reported more than 300 background checks since September. HR presented a new leave-management workflow run through School ERP Pro that automates accruals and will dock pay when appropriate; the director said the change eliminated paper processes and streamlined approvals.
"With the new system, it's done through our our budget software, School ERP Pro, and it allows us to accrue time according to the contracts," the HR presenter said, describing the system’s automation and a reduction in manual entry. The HR lead added that daily time-entry functionality was trialed but had reliability problems and full integration with time clocks would require additional purchases.
HR staff said substitute hiring has improved since adding a dedicated staff person (Heather Corbin) and the district has a list of approved substitutes; recruiters are also exploring partnerships with local colleges and virtual career fairs to expand the candidate pool. The HR director noted 318 new hires over the past five years (including substitutes) and discussed an upcoming project to review and archive older employee files.
Committee members asked about whether the substitute pool is sufficient; HR said the situation has improved but remains variable on high-demand days. The district will continue outreach to improve recruitment and plans to present additional metrics or candidate pipeline results in future meetings.
