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Sumner County committee approves architect hourly-rate authorization, routes work to budget
Summary
The Sumner County General Operation Committee approved an hourly-rate authorization for an architect selected via RFQ after one respondent failed to complete required materials; the committee noted a prior $580,000 appropriation and directed the item to budget for next steps.
Speaker 2 said the committee must approve an hourly-rate authorization for the architect selected through the RFQ process and explained the fee structure. "The single sheet shows the hourly amount for each of the employees that they will charge should they have to work on the project," Speaker 2 said, adding the initial planning phase was "a minimum of $8,000" and that "this phase is to last 4 to 6 weeks." Speaker 2 also said that at a $10,000 level the firm will provide more detail on outstanding needs.
Committee members discussed procurement and scope. Speaker 2 said two RFQs were received but that only one respondent completed the required package, so "by default, this is the one after reviewing all the qualifications met what was advertised." Speaker 3 asked whether the hourly rate includes preparing the RFP; Speaker 5 replied he believed RFP preparation was part of the firm's separate 7% fee, and Speaker 2 agreed that RFP work was not included in the hourly line item.
On the budget side, Speaker 1 and Speaker 3 noted prior committee actions: the budget committee had approved and appropriated funds. "We've appropriated $580,000 through the project," Speaker 5 said, and members indicated they only needed to approve the hourly rate and RFQ to permit work to proceed and to move the item to the budget committee for implementation steps.
Speaker 3 called for a vote after final questions. Speaker 5 opened the vote with "All in favor, say aye." An affirmative response was recorded; no opposed votes were stated in the transcript. The committee then made a motion to adjourn.
What happened: the committee recorded approval to authorize the architect hourly-rate framework and confirmed routing the item to budget. What remains: budget committee confirmation/processing and any subsequent contract documents or RFP deliverables (the transcript does not record a subsequent vote count or a named contract award).
