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Sumner County ad hoc committee OKs architect fee cap of $10,000 for Latimer Brown House work
Summary
Sumner County’s Latimer Brown House restoration ad hoc committee approved an initial architectural fee schedule capped at $10,000 and set a reporting trigger when $8,000 is reached. Members clarified the first phase should take about 4–6 weeks and that as-built drawings are a later phase.
Sumner County’s Latimer Brown House restoration ad hoc committee on Dec. 18 approved an initial architectural hourly-fee authorization capped at $10,000 and set requirements for interim reporting once spending approaches $8,000.
The authorization covers the first phase of work — preliminary meetings, planning and phasing — and does not include the as-built drawings phase, which committee members said would come later. The committee’s action clears staff to begin the consultant’s initial scope and to move toward a request for proposals expected to be issued in March or April.
Dustin, identified only by his first name in the meeting record, described the payment schedule and cost limits. “They are looking for this cost to be right at the maximum is 10,000,” he said, and added that “as soon as $8,000 is hit, what they will be doing is they’ll be submitting documentation to Scott Shamrock,” who will review and report back to the committee.
Committee members pressed for precise timing and billing details. After a brief exchange about whether the schedule referenced months or weeks, Dustin corrected an earlier estimate and said the initial consultant work should take about 4–6 weeks. The RFP for subsequent procurement work is anticipated in March or April.
Commissioner Clark asked about invoice detail; Dustin said the contractor’s invoices will itemize who worked, how many hours were worked, each hourly rate and the resulting charge — a format the county uses for tracking ARPA-funded projects. The committee noted that tracking and documentation will follow the county’s parametric processes for ARPA funds.
Unidentified members made the motion to approve the fee schedule for the initial phase and a second was recorded; the committee recorded an aye vote and no opposing voices were captured in the transcript. The committee also approved the meeting agenda and previous meeting minutes earlier in the session.
The committee’s approval authorizes the initial phase within the $10,000 cap and requires the consultant to provide documentation for review once expenditures approach $8,000. Next steps discussed included issuing an RFP for later phases in the spring and returning to the committee for decisions about as-built drawings and further procurement.
