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Woodland Hills board approves consent calendar, change orders and truck purchase; tabs emergency campus-use agreement

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Summary

The Woodland Hills School District board approved routine minutes, ratified construction change orders, authorized a $69,826 truck purchase and approved bill lists; the board tabled a proposed campus-use memorandum pending solicitor review after members raised procedural and legal review concerns.

The Woodland Hills School District Board approved several routine and facilities-related items during its November meeting, including minutes, invoicing and construction change orders, while tabling a proposed emergency campus-use agreement for further legal review.

Board members voted to approve the Oct. 8 and Oct. 15, 2025 minutes and passed consent calendar items by recorded online votes. Facilities staff asked the board to ratify change orders on the district address project, detailing estimated additional fees: $75,000 for building/apartment permit fees (packages 1, 2 and 4), about $4,800 for package 5 permit fees, approximately $4,500 for site infiltration testing, $12,000 for a fire service line tied to the Penn Joint Water Authority and a $46,000 bond fee. The board ratified those change orders by a recorded vote of 7 to 2.

The board approved the purchase of a new Ford F-350 Super Duty utility truck at a total cost of $69,826; the purchase motion passed 7 to 2. Trustees also approved the November 2025 bill list and ratified invoices paid after Oct. 15, 2025 following brief questions about a few pay-card charges. A board member asked about a $30 Canva charge and copy charges at Carson to ensure the district is not duplicating services; staff noted that public-school employees can apply for free Canva access and recommended verifying account ownership before changing vendor relationships. The ratification vote was recorded as passing 8 to 1.

Separately, the board considered a memorandum (identified in the meeting as a 'MOB') to permit a partner to use Woodland Hills facilities in the event of emergency evacuations, pending solicitor approval. Members asked whether the district solicitor and named staff (referred to in meeting discussion as 'Pedro' and 'Margaret') had reviewed the text. Citing the need for legal review and fuller documentation, trustees moved to table the agreement for further consideration; the motion to table was recorded as passing in the meeting's online vote tallies.

The meeting closed after additional business, tributes and public comments. The board scheduled adjournment to the organization meeting on Nov. 19, 2025.