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Audit finds inventory, procurement and pay‑practice gaps at Office of Emergency Management; chief pledges fixes
Summary
An internal audit of Nashville's Office of Emergency Management covering Jan. 2023–Dec. 2024 identified six observations — including inconsistent inventory records, prepaid uniform payments that skirted contract rules, concentrated year‑end spending, unclear extra‑pay practices, higher office‑supply costs, and IT purchases made without ITS approval. OEM accepted most recommendations and says it is 80% complete on remediation.
An internal audit released to the Audit Committee found multiple control weaknesses at the Office of Emergency Management (OEM), though auditors said the office has accepted and begun addressing most recommendations.
The audit, covering Jan. 2023 through Dec. 2024, examined five areas: operating expenses, payroll, grant management, inventory/asset management and organizational structure. Auditors reported six observations (two high risk, two medium, two low) and recommended written policies, clearer procurement practices and improved inventory controls.
Auditors said they found three separate OEM inventory lists that were not consistently maintained, with disposed items still appearing on asset lists and some in‑use items missing. “We recommend the department adopt a policy defining what constitutes an asset, set thresholds tied to grant or operating rules, and schedule regular inventory counts,” the audit states. The office…
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