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Council receives sewer-extension reports; approves bidding and acceptance of state grant for Regency project
Summary
Engineers reviewed Regency Estate and Essex Road sewer-extension designs and funding status; council authorized letting bids, discussed substituting a bypass pump for SCADA to preserve grant priority points, and approved a resolution to accept a North Carolina Division of Environmental Quality grant for the Regency project.
Town engineers reported design completion and permit progress Dec. 9 for two sanitary sewer projects — the Regency Estate extension and the Essex Road extension — and the council authorized bids and accepted related grant documents.
Mike Tollson of MacGann Associates described Regency work as a small grinder-pump station tied to about 700 feet of gravity sewer that will connect failed septic systems to the municipal system, improving reliability for roughly 20–30 lots in the subdivision. Tollson said the town has received NCDEQ permission to construct and is awaiting final funding paperwork from the state funding agency (referred to in discussion as DWI); he recommended going out for bids to capture current pricing and let contractors hold prices for 60–90 days.
Tollson and staff also explained a funding detail on the Essex Road project: development activity (Calderwood subdivision) changed how the project’s SCADA upgrade would be applied, risking three grant-priority points. The engineer reported he proposed substituting a mobile bypass pump — a higher-cost line item that still meets the resiliency intent of the grant — and said the state had agreed in principle. That substitution aims to preserve the three redundancy/resiliency priority points used in scoring for the state funding award.
Council authorized receiving the engineer’s reports and the letting of bids for both projects by voice vote. Council later approved a resolution to accept a stated NCDEQ grant for the Regency Estate Seward (sic) Extension Improvement Project (transcript references an amount of approximately $984,446). Staff cautioned that award of construction contracts will follow state review and an authority-to-award process and estimated a construction start in spring if approvals proceed.
Council members asked about timelines for construction and contingencies; the engineer said both projects are short in duration and that bidding both together could deliver economies of scale. Staff will return with bid tabulations and recommendations for contract awards when received.
