The Planning and Zoning Commission voted to approve meeting minutes with an added notation that staff present during an earlier executive session be recorded. A commission member requested the minutes explicitly show that the town attorney asked them to leave before the executive session and said they planned to challenge that ruling; the commission accepted the amendment to have staff list who was present.

Chair nominations and votes followed. John Cadaros was nominated and approved as chairman by voice vote. Commissioners thanked outgoing chair EJ Kurtz for his service; Kurtz was then nominated and approved as vice chair. A motion to seat Bowman as secretary carried by voice vote.

Staff also agreed to prepare and circulate the state statute governing executive‑session procedures and to provide training and an orientation on the commission's policies and procedures at a future meeting.

Votes at a glance:
- Approval of 11/24 regular meeting minutes: motion carried (recorded votes and abstentions included in the record).
- Approval of public‑hearing minutes of 12/08/2025: motion carried with two abstentions.
- Election of chair: John Cadaros approved by voice vote.
- Election of vice chair: EJ Kurtz approved by voice vote.
- Election of secretary: Bowman approved by voice vote.

Next steps: Staff will email the cited state statute on executive‑session rules to commissioners and bring a short orientation on policies and procedures at the February meeting.