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Board split on demand for monthly BOE bank reconciliations; motion to require reports fails
Summary
A motion to add BOE monthly expenditure reports and bank reconciliations to Board of Finance packets failed 3–3–1; the BOE finance director offered three summary reports and committed to attend BOF meetings to answer questions.
On Dec. 17 the Board of Finance debated whether the board should receive more granular monthly financial materials from the Board of Education. Member Liz moved that the board add the BOE custom expenditure report and bank reconciliations for the operating, grant, student activity and cafeteria accounts to the standard packet.
Liz argued the bank statements are necessary for oversight and to spot large transfers. "I would like to see that we get monthly reports in our packet to include the budget to actual report... and I would also like to see the bank reconciliations for all those accounts," she said.
Jody Tenney, who identified herself at the meeting as "the new finance director for AES," described the reports she can provide and offered to attend BOF meetings to answer questions. "I'm committed as the new finance director to coming to all of your meetings to answer questions," she said.
After extended discussion the board took a roll‑call vote; the motion failed 3–3–1. Members agreed to accept the three reports Jody offered (a summary expenditure report, a detailed expenditure report, and a BOF/board summary that includes bank balances) and to revisit whether additional reconciliations should be added once the treasurer role stabilizes.
The board specifically cited interest in visibility for transfers such as a $112,000 transfer to an HVAC repair and maintenance line and in clearer memo fields on the check register going forward.
