Council reviews several contracts and administrative updates: traffic safety coordinator, lead sampling, engineering services and IT maintenance
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Summary
Councilors reviewed multiple consent/contract items including a Drive Media contract to fund a traffic safety coordinator paid by a state highway safety grant, a two‑year lead sampling contract with Troopani (EPA‑required) at $43,900/year, a two‑year GHD engineering services contract (not to exceed $700,000), IT SysAid maintenance renewal, and a timekeeping rollout update; most items were informational and some were scheduled for routine approval.
Multiple routine and consent items were presented to the Common Council, including staffing contracts, technical services and IT maintenance renewals.
Traffic safety coordinator: Deputy Chief Rich Trigell asked the council to approve an agreement with Drive Media and Consulting to hire Lacy Leonardi as a traffic safety coordinator focused on education and outreach. The proposed term is Oct. 1, 2025, through Sept. 30, 2026, with funding from a state highway safety grant; officials said this is a renewal of prior work and the grant must be applied for annually.
Lead water sampling: Robert Brant, Commissioner of Water, described a two‑year agreement with Troopani to conduct EPA‑required lead sampling and mailings for a contract not to exceed $43,900 annually, with options to extend. Staff said the contract followed an RFP (4–5 bidders) and that Troopani’s bid was about half the previous vendor’s price.
General engineering services: The administration presented a two‑year agreement with GHD for general engineering services not to exceed $700,000 with renewal options.
IT and timekeeping: Chief Administrative Officer Corey Dunham updated the council on the timekeeping rollout (police, fire, water, DPW and most City Hall departments are on the system) and said a MOSAIC HRIS/payroll integration will support vacancy counts. Dave Proak, IT director, described the SysAid annual maintenance renewal for the cloud‑based help‑desk platform; costs exceeded earlier estimates (~$44,000) because of vendor price increases and IT will provide a near‑complete catalog of critical software and costs in January.
Why it matters: These items affect day‑to‑day city operations — traffic safety outreach, compliance with EPA sampling requirements, engineering capacity and IT continuity. Most were presented for council review with staff available to answer technical questions.
What’s next: Several councilors asked for clarifications on grant match amounts, RFP committee participation, and budget line items; staff committed to provide breakdowns and return with details before final votes.
