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DeKalb PWI advances routine contracts, extends landfill and sewer agreements, and forwards resurfacing bid to full Board
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Summary
At its meeting the DeKalb County Public Works & Infrastructure Committee approved multiple contract extensions and change orders — including a $363,268 Shoal Creek change order and a $1.914M landfill monitoring extension — and advanced a $16.44M road resurfacing award to the Board without a committee recommendation due to an estimated‑quantity discrepancy.
The DeKalb County Public Works & Infrastructure Committee approved a series of routine contracts and change orders and moved several items to the full Board on Dec. 16.
Key votes and actions in committee included:
- Shoal Creek trunk sewer relief change order (item 1559): the committee approved Change Order No. 2 to contract 1296151 (design and engineering services for upsizing trunk sewers) to Adkins North America in an amount not to exceed $363,268. Director Wells said the funding addresses priority repeat sanitary sewer overflow locations tied to ongoing litigation and that staff seeks to keep the work moving toward a 2027 completion target. Commissioner Shakira Johnson moved the item and Commissioner Robert Patrick seconded; the committee voted in favor.
- Trenchless pipeline rehabilitation contract extension (item 1566): the committee approved an extension through June 30, 2026 for the cooperative HGAC contract awarded to Vortex Services LLC to allow for project closeout and data reconciliation. The motion passed in committee.
- Gravity sewer assessment contract extension (item 1570): the committee approved a term extension through June 30, 2026 for Metals and Materials Engineers LLC to complete proactive and reactive gravity sewer assessments and cleaning as part of consent‑decree work.
- Georgia Power underground easement (item 1713): the committee approved an easement realignment at 4993 Ashford Dunwoody Road to allow an existing above‑ground distribution line to be placed underground; staff said Georgia Power is mobilizing and expected to begin work in mid‑January and finish by March, weather permitting.
- Landfill environmental monitoring and GCCS O&M (item 1690): the committee approved a change order with Geo SynTech Consultants Inc. for monitoring and gas collection/controls services at the Seminole Road Landfill, not to exceed $1,914,175, to remain in place while staff re‑advertises a long‑term contract.
- Elmeag Road resurfacing (item 1550): staff recommended awarding a $16,441,457.68 resurfacing contract to the low responsive bidder, but procurement and staff identified a roughly $582,000 discrepancy in estimated quantities. Because the bidders were evaluated on unit prices, procurement said the discrepancy did not change which bidder was low, but the committee voted to advance the item to the full Board on Dec. 16 without a PWI recommendation and requested a substitute agenda item or explanation before the Board acts.
- District 2 item (11 39): commissioners moved to defer language edits to the first meeting in January with a prior stop at PWI to allow additional drafting review.
- Environmental Justice & Sustainability Resident Advisory Group (item 2024‑0525): the committee advanced a resolution establishing the advisory group to the Board for its Dec. 16 meeting; Commissioners discussed timing and said the administration is preparing sustainability staffing to interface with the new body.
The committee adjourned after approving the consent and routine items. Several actions were routine acceptances for project closeout or contract‑term extensions; the resurfacing award was advanced to the Board because staff and procurement wanted to deliver a corrected substitute and an explanation prior to a final award.
(Reporting note: contract amounts, motion text and outcomes recorded from committee agenda and on‑the‑record votes during the meeting.)
