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Village manager reports on contracts, website roll‑out and concession‑stand groundbreaking
Summary
Village Manager Gaines Brown briefed council on administrative priorities, vendor negotiations, a new website rollout, risk assessment and a concession‑stand project whose bid winner was John P. Tomlin & Sons and which is scheduled for a Dec. 4, 2025 groundbreaking, with completion targeted for Jan. 3, 2026.
Village Manager Gaines Brown used his ~90‑day report on Nov. 24 to outline administrative and operational priorities for the coming months. Brown said the administration is stabilizing internal processes, completing one‑on‑one employee evaluations, and advancing vendor conversations with CivicPlus and TextMyGov for automated alerts and online services.
On facilities and projects, Brown reported that the bid process for the Lincoln Heights Memorial Field Athletic Complex concession stand concluded Sept. 5, 2025 and that John P. Tomlin and Sons was selected as the lowest bidder. He announced a groundbreaking ceremony set for Dec. 4, 2025, at 11:30 a.m. (1198 Lindy Avenue) and a target construction completion date of Jan. 3, 2026. Brown said additional public notice would be provided.
Brown also described recent and planned facility upgrades: a risk‑assessment for the municipal building, an intercom system installed Oct. 17–28, and pending quotes for audio‑visual equipment for council chambers. He reported additional salt tonnage procured for winter readiness and ongoing street project walkthroughs (Simmons Avenue, Jackson and Adams). Brown said final interviews have been completed for a co‑compliance officer and reference checks are underway.
Brown confirmed a website migration has occurred and that staff are planning to replace stock images with community photos and coordinate how to upload content for council review. He said he had submitted an updated public records request policy to the solicitor (Deepak Desai) and was awaiting review. The council moved to accept Brown's report and recorded the formal motion and a second by council members; the motion carried on voice vote.
