Fiscal officer reports eight years of missing records and IRS exposures; promises December resolution

Crosby Township’s fiscal officer told trustees on Nov. 10 that the township’s financial records require substantial cleanup after audits identified missing documents and unpaid amounts covering multiple years.

Charlie, the township fiscal officer, said the audit work produced new information for 2018 and partial documentation for 2021–2024 but that additional findings indicate missing payments and reporting. He told trustees he has been working to compile the materials required for filings with the Ohio Auditor of State, the Ohio Department of Taxation, the IRS and the county auditor.

Charlie said he would assemble a formal resolution to seek authority to pay outstanding IRS debts, including interest and penalties, and expected to present that resolution in December. "It's just a horrendous mess," Charlie said when describing the scope of missing records and the work required to bring the township’s filings up to date.

Why it matters: incomplete or missing filings can trigger penalties and interfere with normal fiscal operations. Charlie also said he had cleaned up 2025 records and secured some relief—a $3,500 penalty was waived—and that he is pursuing further clarity on any missing pension or deduction payments.

What’s next: Charlie will prepare a detailed resolution for trustee action by December and continue to reconcile missing documents and payments from prior years.

Provenance: fiscal officer remarks and audit discussion SEG 1080–SEG 1180 and SEG 1410–SEG 1499.