Board directs staff to make complaint forms available in paper and to draft single multifaceted form
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Summary
The Yuma Elementary District board voted to make numerous complaint policy forms available in paper at schools and the district office immediately and tasked staff to create a single multifaceted complaint form for board review (first read in January, possible adoption in February).
The Yuma Elementary District governing board voted Dec. 9 to require district staff to make official complaint forms available in paper at school offices and the district office and to draft a single multifaceted complaint form for board review.
Board member Mr. Stoner introduced the motion, reading a list of policy forms and exhibits from ASBA-derived policy codes (including JB, JICEC, JICFA, JICK, JII, JLCD, KE, KEB, KEC, KED, JK variants). He said the forms should be accompanied by the corresponding regulation to help parents and staff identify the correct process and to reduce confusion.
Board members debated whether to maintain separate, specialized forms (some of which IDEA requires to capture specific data points) or to adopt one general form. The board chair observed the district controls its own policies and can tailor a general form if it satisfies statutory requirements. The board modified the motion to: make the listed complaint forms available in paper upon request immediately; and task Mr. Ponder (district staff) to draft a single multifaceted complaint form that would be circulated to board members for review, scheduled for a first reading in January and adoption in February if approved.
Mr. Stoner said he and other members had heard from parents who were told to "email us instead" or to find forms on the ASBA website but could not locate them on the district site. Board staff (Mr. Ponder) confirmed the district can make the listed forms available and will circulate a draft single form for board comment.
The modified motion was seconded (Mr. Ibarra) and passed by voice vote. The board chair asked that the draft be distributed to members for comment so the form can meet the proposed January–February timeline.
What happens next: Staff will make the listed complaint forms available in paper upon request and will prepare a draft single multifaceted complaint form for the board's first reading in January and potential adoption in February.