Colfax County approves TimeClock Plus system amid questions over overtime and remote staff

The county manager presented a quote of $19,573 for TimeClock Plus, which includes three fingerprint readers to be installed in the courthouse second floor, the clerk’s office and the detention center, and geofence options for road and sheriff department staff who will clock in from devices.

Manager said the system is compatible with Triadic payroll and could address time-card problems. Commissioners and department heads discussed practical concerns: overtime rounding, how remote and emergency assignments (for the fire marshal, road crews and others) will be handled, use of personal phones for geofencing, and whether the new system will replace or complement existing written time sheets during an initial learning period.

Manager explained the system’s rounding policy as set in the quote: a 7.5-minute threshold after which time is rounded to the next 15-minute increment and would accrue overtime. Commissioners and department heads requested supervisory discretion for emergency call-outs and asked that field-equipment hours remain documented to provide cross-checks.

Several department representatives — including the road department and the assessor’s office — said they support the system but emphasized the need for training and an initial phase where both electronic and paper records are kept. The commission voted to approve implementation and directed staff to consult department heads and supervisors to work through details and a transition plan.