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Organizers confirm Jubilee of Trees schedule and volunteer needs; fairgrounds date conflicts noted

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Summary

Foundation volunteers confirmed 15 trees and 18 tables for the Jubilee of Trees, set setup for Tuesday at 08:00, and requested volunteers for set up, sponsor greeting and silent-auction handling; fairgrounds availability next year conflicts with election day.

Organizers for the Box Elder School District's Jubilee of Trees fundraising event reported progress and logistics for the upcoming show.

Unidentified Speaker 3 opened the Jubilee discussion saying the event is "going well this year" with 15 trees and 18 tables committed and that setup will begin Tuesday at 08:00. Volunteers are needed to mark tree locations, assemble meal and silent-auction tables, greet sponsors Wednesday evening, and staff public hours Thursday and Friday afternoons; silent-auction pickup and tree deliveries are scheduled for Saturday morning.

Unidentified Speaker 5 outlined outreach plans, noting invitations extended to the senior center and an assisted-living residence to attend Thursday morning when the event is less busy. Organizers discussed options for next year's venue: the fairgrounds are only available the first week in November, which conflicts with the municipal election on that Tuesday; alternatives (Utah State, Academy center) were considered but several speakers raised space and multi-day-occupancy concerns.

Speakers proposed operational changes to reduce venue hold time and cost, such as staging the silent auction in a foyer, compressing public days (for example, fewer open days but a longer public evening), or opening an initial public preview night to begin bidding earlier. Organizers asked board members to confirm available volunteers for setup and sponsor hospitality.

Next steps: volunteers requested for Tuesday setup and Wednesday sponsor greeting; organizers will finalize location and staffing and report updates to the board.