Board committee recommends consent approval of multi‑million dollar purchases, transfers and grants
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Summary
At a Nov. 19 Finance Committee meeting, Albuquerque Public Schools staff presented grant adjustments, inter‑ and intrafunction budget transfers, equipment disposals, a $7,500 donation to Valley High and several procurement contracts — including an estimated $8.2 million audio/video purchase and a managed print contract up to $2.6 million — and recommended them for full board consent.
Albuquerque Public Schools officials told the Finance Committee on Nov. 19 that a set of routine and large fiscal items are ready for board consent, including grant budget adjustments, intrafund transfers and several procurement contracts.
CFO Apodaca and grant‑management staff presented October inter‑ and intrafunction transfers and a November grant adjustment affecting a housing stabilization (McKinney‑Vento) allocation; the district said the New Mexico Public Education Department's final calculation left APS with a significantly lower allotment than originally expected and staff will seek clarifying details from PED. The committee heard that October transfers would align previously approved budgets with PED‑approved applications.
On purchases, procurement staff said the district will use a New Mexico state pricing agreement for an audio/video equipment purchase with the vendor Audio Enhancements; the estimated two‑year cost given in the packet was $8,200,000, to be funded with legislative and SB9 dollars. The administration also requested approval for a four‑year managed print services contract with Xerox Corporation for up to $2,600,000 using operational funds. Other procurement items on the consent list included science instructional materials for grades 6–12 (Active Open SciEd), and an eight‑year multi‑award contract for safety footwear, which administrators said could total $1,600,000 in operational funds across the contract term.
The committee reviewed a September list of equipment and furniture slated for disposal under New Mexico statute. Brian Allison, senior director of capital fiscal services, said the original purchase amounts for items marked salvage were $328,093.59 for salvage department items and $1,271,492.78 for technology items; he said the net remaining book value on those assets was $246.
Administrators also presented a $7,500 donation to Valley High School from Michael L. Johnson to support the baseball program, and asked the committee to recommend approval of October 2025 cash disbursements. Committee members asked for a follow‑up listing of contract service line items after noting roughly a $1,000,000 increase in contract services between September and October.
The Finance Committee moved and seconded a recommendation that the full board approve the consent agenda of items 6.1–6.14. That recommendation accompanied the items to the Board of Education, where the full board ultimately approved the consent agenda after a roll call vote.
Next steps: the items recommended for consent will appear on the full board agenda for final action as part of the consent package.
