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Union board approves procurement manual updates, early retirement incentive and several contracts
Summary
The board approved updates to the federal procurement manual aligning district procedures with 2 CFR 200 (including new child-nutrition requirements), accepted capacity and transfer postings, and approved purchases and contracts including a $133,338.70 ManageEngine agreement and a $102,500 engineering services award.
At the meeting the Union School Board approved a package of business items including procurement policy updates, capacity postings, IT support purchases, an early retirement incentive program and facilities engineering services.
Mister Frenzel asked the board to approve updates to the district's federal procurement manual to align with 2 CFR 200. He highlighted three child-nutrition changes: the USDA no longer requires legal-publication solicitations; the approval threshold for equipment purchases from Child Nutrition funds was increased to $10,000; and the USDA now requires 90% domestic purchasing for food products. The board voted to approve the manual as presented.
Doctor Nelson recommended approving school- and grade-level capacity levels and calculated open transfer capacities for posting prior to Jan. 1. Doctor Nelson reported 1,152 open transfer students this year, 326 more than last year, split roughly between elementary and secondary. The board approved the posting.
Mister Bortley presented a request to purchase ManageEngine support and maintenance from Softchoice Corporation in the amount of $133,338.70 from bond funds to manage district device updates and security; the board approved the purchase by roll-call vote.
Mister Loughrey presented the 2025'26 Early Retirement Incentive (ERI) program. He reported 20 certified, 3 administrative and 6 support employees had applied. Loughrey said the certified-side program cost would be a little over $580,000 while expected salary-cost savings were estimated at about $377,000 if replacements were hired at lower steps. The support-employee cost was cited at about $133,000; the board voted to approve the ERI program.
The board approved recommended board-policy revisions that had completed a 30-day public comment period; the changes were described as language cleanup and alignment with state and federal requirements. The board also approved awarding engineering services to Henderson Engineers Inc. to design a high-school fire alarm system (not the construction contract) in the amount of $102,500 from bond funds; Doctor Robinson said the design will bring older portions of the building up to code with classroom strobes and voice evacuation capability.
All actions mentioned were moved, seconded and passed by roll-call votes recorded in the transcript.
