Speaker 1, a Woods County board member, introduced agenda item No. 5 — a "population form letter" related to E‑911 call‑taking boundaries and collection of wireless phone fees, saying the document is intended to certify the county’s population for E‑911 purposes. Multiple participants repeatedly said they did not understand the document as presented: "I don't even know what it means," several times, and participants noted an attached map required by the paperwork was not included.

Speaker 2 and Speaker 3 pressed for clarity about the missing map and the practical effect of the certification. Speaker 2 said the map should reflect "the call taking boundaries for Woods County," and that staff would need to provide that map to confirm which areas and populations are covered. Speaker 1 acknowledged the omission and recorded that the absent staff member would be asked to supply the map and any needed explanation.

Despite the confusion, the transcript shows a motion to approve the item was made and seconded and that affirmative responses followed. The transcript does not include a clear, complete roll call tally for that vote. The board did not finalize specific changes to the draft form letter on the record; instead, members requested the missing map and additional staff clarification before concluding the item.

Why it matters: population certifications and call‑taking boundary maps determine which wireless 9‑1‑1 fee revenues and E‑911 records apply to a jurisdiction and can affect how dispatch centers are funded and reimbursed. The commissioners’ request for the map indicates they wanted to confirm the geographic scope before completing the certification.

Next steps: Speaker 1 said they would follow up with records and requested the needed map from staff; the motion on the item was moved and seconded on the record, but the transcript does not include an unambiguous, itemized vote tally. The item will require staff follow‑up to supply the map and clarify the form letter before any final administrative filing or certification is completed.