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UA System amends procurement rules to require vendor disclosure and new IT approval threshold
Summary
The Board of Trustees approved an amendment to Board Rule 4.06 requiring vendor disclosure forms for contracts over $75,000 and requiring board approval for information‑technology contracts or projects above $750,000 that are not procured competitively, aligning the policy with Alabama law.
The University of Alabama System Board of Trustees voted to amend Board Rule 4.06 to require vendor disclosure forms for contracts exceeding $75,000 and to require board approval for information‑technology contracts or projects above $750,000 that are not procured competitively.
Dan Keith, the system vice chancellor for finance and administration, told trustees the $75,000 vendor‑disclosure threshold aligns with Alabama Code §41‑16‑82 and said the change to Section 5(a) would bring IT procurements above the $750,000 threshold under direct board review when they are not competitively solicited. Keith recommended approval of the amendment.
Pro Tem Felts moved to consider the item and the board adopted the amendment by voice vote with no recorded roll call. The board did not record a roll‑call tally in the meeting transcript; the item was approved as presented.
The change places added disclosure and an elevated approval step for higher‑value or sole‑source IT procurements, a policy update the system presented as aligning internal rules with state procurement law. The board did not specify implementation dates or transitional procedures during the discussion; trustees voiced approval and the meeting moved on to other agenda items.
