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Board approves personnel policy updates; county will tax single‑day travel reimbursements starting Jan. 1
Summary
Mohave supervisors approved updates to personnel policies clarifying preferred payment via county P‑card, IRS treatment of single‑day travel as taxable fringe (implemented Jan. 1), assigned-vehicle rules and meals/food purchase thresholds tied to GSA per diems.
The Mohave County Board on Dec. 1 approved a package of revisions to the county's personnel policies clarifying travel reimbursements, assigned vehicles, and food/beverage purchase rules.
Director Mornian (staff) told the board the proposed changes included mostly grammatical edits but added substantive clarifications: the county prefers use of county P‑cards for travel purchases to capture rebates; single‑day travel reimbursements (no overnight stay) will be considered taxable fringe benefits and included in gross wages beginning Jan. 1 to comply with IRS guidance; assigned vehicle commuting valuation and a cents‑per‑mile method for certain employees will be implemented for IRS compliance; and the board adopted definitions for authorized travel, non‑overnight travel and duty stations for supervisors per ARS 11‑2‑15.
The largest substantive policy change affects meals and refreshments: the county will tie dollar thresholds for allowable food and beverage purchases to GSA per diem rates and require departmental approval in advance for such expenditures except for routine operations. Director Mornian said the changes are intended to ensure IRS compliance and to clarify that routine daily work driving does not qualify for per diem meals.
Supervisors asked whether employees will be notified; staff said internal memos and a change log will be circulated to departments and management teams, and frequently asked‑questions will be provided. Supervisor Gould suggested distributing the details to employees so they can make informed choices about reimbursement and tax consequences. The board approved the revisions by voice vote.
