Columbia City — The Board of Works and Safety on Dec. 30 approved a closing agreement for a property referenced in the meeting as 735 (the address is spoken variously in the record as "North Norfolk" and "Northwell"). The motion to approve was made, seconded and adopted unanimously, according to the meeting record; individual vote counts were not specified.

A resident who addressed the board said they had replaced an existing wooden privacy fence with white vinyl and that the fence installer handled the permitting. "I got a letter from the city saying something about variance and enforcement," the resident said, and asked for guidance. The resident told the board the fence has been in place for about "2 or 3 years" and that the lighting on the fence is solar with no electrical connection.

Board members asked staff to follow up with the building department to confirm whether the previous permits were filed and whether the fence encroaches on any city right-of-way. The speaker said they had not returned to the building department in several years and would coordinate with staff; the board indicated it would work with the resident and the building department to process any outstanding permit issues.

The meeting record does not include a formal written address verification or a scanned document confirming the property street name; the address is inconsistent in spoken remarks. The board approved the closing agreement "as presented" and adjourned that item without listing conditions to the approval in the transcript.

The next steps are for staff to review the building-department file, confirm the correct property address and any required variances, and report back to the board. The transcript does not record a staff report or the date when that follow-up will be completed.