The Cole County Commission used its final 2025 meeting to approve a series of routine procurement items, accept a small animal-services grant, correct an assessor record and move into closed session to discuss personnel.

Sole-source contracts and renewals: The commission approved a sole-source procurement for Accurate Controls to supply security equipment for the sheriff’s department, and approved a sole-source for ballots identified in the record as Henry M. Atkins. It also approved the second renewal of contract 2023-28 with Air Gas for medical-grade oxygen for EMS, with the presenter advising the vendor must keep pricing the same. Each action was moved, seconded and adopted on voice votes recorded as “Aye.”

ASPCA grant: Speaker 1 reported the sheriff’s office applied for and received an ASPCA grant of $7,000 to offset costs from an animal-pickup incident; the grant funds will be paid to the Jefferson City Animal Shelter. Speaker 4 clarified the funds have been received but will not be expended until 2026; county staff will add $7,000 in receipts and $7,000 in expenses in the 2026 budget. The commission voted to accept the grant.

Assessor correction: Speaker 8 from the assessor’s office presented an errors-and-omissions request for a parcel on Big Meadows Road. The assessor said 2024 data showed 5.56 agricultural acres valued at $900; in 2025 the parcel had been reclassified as a 1-acre residential parcel valued at $19,000 with a dwelling valued at $294,500 and 4.56 agricultural acres valued at $800. The assessor attributed the error to two parcels sharing the same street name/address and said mapper Paul will update the address. The commission voted to accept the assessor’s correction.

Closed session: At the end of the agenda Speaker 3 moved to go into closed session “pursuant to section 610.021 of the Revised Statutes of Missouri” to discuss personnel matters under subsection 13. The motion was seconded and commissioners voiced assent; the transcript records the move to closed session but no details beyond the statutory citation were discussed in open session.

Votes and procedure: Most items were adopted by voice vote with responses recorded as “Aye.” The transcript does not show roll-call vote tallies with individual member votes for routine items. The commission’s next procedural actions will follow standard procurement and budgeting processes for 2026 items noted during the meeting.