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Treasurer reports SAP bank‑import problems; vouchers approved and travel‑reimbursement amendment sent to county board
Summary
Treasurer told the committee bank import errors from the Old National/Bremer conversion left daily SAP imports incomplete, delaying reconciliations; the committee approved Oct.–Nov. vouchers and forwarded a Chapter 7 travel/meal reimbursement amendment to the county board after discussion about IRS taxability and overnight rules.
Dunn County’s treasurer told the Committee on Administration that a bank‑file import issue after the conversion from Old National and Bremer Bank has caused SAP daily import errors and a backlog in reconciliations.
"That file hasn't been coming over properly," the treasurer said, noting the office continues to access daily transaction data and inform departments of ACH deposits, but reconciliation remains behind as staff and the bank work to resolve staged errors. The treasurer said the vendor and bank response time had improved and staff are addressing newly uncovered errors incrementally.
The committee then considered two sets of vouchers covering Oct. 1 through Nov. 30. Members raised a handful of clarifying questions—possible duplicate billing entries, where an ERP capital project was classified as 'miscellaneous,' and whether some Amazon office purchases are captured properly in the chart of accounts. Finance staff said they would follow up on flagged items. A member moved to approve both months of vouchers; the motion carried by voice vote and the transcript records the motion passed unanimously.
On a related governance item, the committee reviewed a proposed amendment to Chapter 7 of the county code to simplify travel and meal reimbursement. Members asked for clarity about IRS rules and the distinction between same‑day (taxable) and overnight (nontaxable) reimbursements; staff said current practice does not reimburse taxable same‑day meals and that the ordinance would require attachments such as conference agendas to justify claims. The presenter noted the county’s new ERP will affect implementation and suggested further refinements after the system is in place. The committee voted to send the amendment forward to the county board for approval.
No roll‑call tallies were recorded in the transcript for the vouchers or the ordinance vote; outcome language in the record is voice votes of approval and the decision to forward the ordinance amendment to the board.
