An unidentified Select Board member moved Monday, March 2 at 6:00 p.m. as the date and start time for a special town meeting, and the board voted 5–0 to approve the schedule.

The board convened a short Zoom session to replace a previously chosen date that conflicted with student performances at Trottier. "My preference at this point would be to go with Monday, March 2," an unidentified Select Board member said, noting recent success with Monday special meetings and an expectation the discussion could be completed in roughly three hours if organized.

The meeting included debate on competing priorities: some members and senior-center representatives preferred a Saturday to maximize senior attendance, while the school committee — represented during the meeting by Chelsea, a School Committee member — urged an earlier date than March 7 so the committee would have time to respond before annual town meeting. "The school committee had submitted a letter ... requesting that we select a date earlier than March 7," Chelsea said, adding that March 7 also conflicts with hosting basketball playoffs at Trottier and Finn.

Board members discussed moderator coverage. The chair noted Paul Cimino, the town moderator, had previously been unavailable for March 7 but indicated he could attend or arrange a substitute; a participant named Paul said he personally would be unavailable on March 7 but could provide a substitute moderator if needed. The board clarified that, if necessary, approving a replacement moderator would be the first order of business at the special town meeting.

Members also covered logistics and deadlines. Town staff said the warrant must be signed by Feb. 13 to meet printing and notice timelines, and asked for a firm start time for signage and publicity. Staff confirmed the AV vendor and Trottier could support a Monday meeting and offered to set up the venue on a Sunday if required.

Before the vote the chair summarized options and the implications of the warrant articles under consideration: article 1 would request a lump-sum study authorization (an estimate of about $1,000,000 was discussed as a placeholder) covering multiple renovation/relocation options and, if passed, could render articles 2–4 moot. Board members discussed amendment mechanics should the membership wish to remove or replace options.

The motion to hold the special town meeting on Monday, March 2 at 6:00 p.m. was moved by an unidentified Select Board member and seconded; the board conducted a roll-call vote. Dennington, Flynn, Cook, Landry and Hamilton each voted "aye," and the motion passed 5–0. With no additional business, the board immediately moved to adjourn.

Next steps noted at the meeting: the warrant must be signed by Feb. 13 to meet publication timelines, staff will arrange signage and publicity, and the AV vendor and Trottier are confirmed for the Monday meeting date.