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Graham County officials probe roughly $788,000 audit discrepancy during review
Summary
Commissioners and auditors identified a roughly $788,000 difference in cash and fund balances during an audit review and discussed temporary help, outsourcing mailings and a detailed reconciliation to resolve the gap.
Graham County commissioners pressed for quick action after auditors raised a roughly $788,000 discrepancy in bank and cash balances during a routine audit review.
"You know, we're missing 780 some thousand dollars," said Speaker 5, the county clerk, during the meeting. Auditor remarks and subsequent discussion indicated the difference appears in bank reconciliations and outstanding daily entries that have not been processed.
Auditor (Speaker 4) said the office has identified a number of historic errors and accounting items that must be corrected and recommended a deeper, targeted review. The treasurer (Speaker 1) noted banking entries that did not get processed could create such differences and said he would run reports to pinpoint when the discrepancy first appeared.
Commissioners discussed options including bringing in a temporary specialist who understands the county’s CIC software, outsourcing some mailings to free staff time during tax season, and scheduling focused work days to close the backlog. "If you get somebody from another county that knows all this, can they train your employees when you fix your mess?" asked Speaker 2.
No formal corrective action or vote was recorded in the transcript; commissioners asked staff and the auditor to investigate further and report back with specific recommendations and a timeline for reconciliation.
Next steps: the auditor and treasurer agreed to probe the cash differences, identify the earliest affected date, and return with a plan to resolve the outstanding items and prevent carryover into future months.
