Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Grants Management topic
No spam. Unsubscribe anytime.
Hancock County adopts subrecipient monitoring policy for ARPA-funded awards
Summary
Hancock County commissioners approved a written subrecipient monitoring policy to govern ARPA funds after staff said the policy responds to audit recommendations and requires documentation and possible auditor follow-up from organizations that receive county-awarded federal funds.
Hancock County commissioners voted to adopt a subrecipient monitoring policy intended to strengthen oversight of American Rescue Plan Act (ARPA) funds the county awards to outside organizations.
Speaker 2 moved to approve the policy as presented; Speaker 1 seconded and multiple commissioners responded “Aye.” County staff described the policy as a written outline of the conditions under which the county awards ARPA funds to other entities and the information subrecipients must supply back to the county.
Why it matters: County staff said auditors recommended a formal written policy after prior reviews. Speaker 3 described the practical effects: the policy specifies eligibility criteria for subrecipients, the documentation the county will require (for example, confirmation of how many units or projects were completed), and that auditors may follow up directly with subrecipients to verify use of funds.
Details: Speaker 3 said some monitoring steps—such as requesting final reports and documentation at the time of award closeout—have already been done in practice but were not previously captured in a single written policy. Staff noted the county has paid an additional fee for a separate audit of county offices and that the single-audit process for federal grant funds is proceeding concurrently.
The commissioners did not record a full roll-call vote in the transcript; the motion carried after an affirmative voice vote. The policy adoption is intended to address an audit finding that the county should have a written subrecipient-monitoring procedure for future audits.
Next steps: Staff will incorporate the approved policy into procurement and award procedures and provide auditors the required documentation when they perform follow-up reviews.
