Hillsdale County adopts rule requiring commissioners to log per diems and mileage in ADP
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Summary
The board adopted rules and procedures that include an amendment requiring commissioners to submit per diem and mileage on a biweekly ADP time card; the amendment passed after debate about handbook placement and practicality (vote 4-1).
The Hillsdale County Board of Commissioners voted to adopt its rules and procedures with an amendment that requires commissioners to submit all per diems and mileage on the commissioner's biweekly time card through ADP.
Proponents said the requirement will improve budgeting and accounting accuracy. One commissioner urged the change as part of regular financial controls: "All per diems and mileage will be submitted on the commissioner's biweekly time card through ADP," the amendment stated and proponents repeated during debate.
At least one commissioner questioned whether the policy should be placed in the employee handbook rather than the board rules and raised concerns about parity with other elected or appointed officials. During public comment Tamara Lang, chief deputy, said the ADP process was onerous for very small reimbursements: "For me to do ADP for a 37¢ reimbursement, it doesn't make sense," she said. The board discussed practicalities of pay-period timing and late entries before passing the amendment and then adopting the rules by roll call.
The amendment and adoption passed by a 4-to-1 vote; commissioners directed staff to post the corrected schedule and update handbook language where necessary.