Board participants and breakout groups detailed persistent barriers that keep many small farms and food businesses from applying successfully for available funding and proposed concrete remedies.

Multiple speakers said that application complexity and lack of staff capacity steer funds toward larger operations. "It's really cumbersome to be able to apply for funds," said Jay Back of the Finance Authority of Maine, describing how smaller farms lack the resources to prepare competitive applications.

Participants recommended a mix of product and process changes: (1) a microloan or simplified low-dollar lending product for requests under about $50,000, (2) a single-entry portal or
0main funding network
1 style referral system to connect applicants to potential funders and business advisers, and (3) dedicated funding for technical assistance that would help applicants prepare proposals and meet evaluation metrics. Several board members explained that pairing grants or loans with business advisement improves the likelihood of sustainable outcomes.

Panelists also emphasized the need for evaluation metrics that go beyond simple job counts, prioritizing job quality and long-term enterprise viability. The group recommended building succession planning and company-level due diligence into evaluations to limit grant risk and encourage sustainable businesses.

No formal program design was adopted at the meeting; staff will incorporate these recommendations into the fund-structure outline for further board review.