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Board OKs on-call engineering roster to speed economic development projects
Summary
Economic development staff shortlisted four engineering firms via RFQ so the county can call on prequalified firms for project-specific scopes and faster procurement under Brooks Act/NC procurement rules; the board approved the on-call engineering list.
Charlotte Duncan, Granville County's economic development director, described a qualifications-based RFQ process begun in mid-July that drew 22 responses and led to interviews and shortlisting of four firms to a three-year on-call roster: Kimley-Horn, KCI, Kittleson & Associates, and Thomas & Hutton. Duncan said the on-call contracts do not commit funds immediately but allow staff to issue scopes and seek fee proposals from prequalified firms, enabling faster responses to grant opportunities and projects while complying with the (Mini) Brooks Act and state procurement rules.
Commissioners asked whether firms would be obligated to prioritize county work; staff said firms are not contractually required to respond to every request and may be unavailable due to capacity, but having prequalified firms saves procurement time and helps when federal grants require a qualifications-based selection. County attorney commented that the selection was structured to comply with federal procurement requirements and would support quicker responses to federal grants without repeating the full RFQ process.
The board voted to approve the economic development director's recommendation and place the selected firms on an on-call roster for future projects.
Next steps: staff will use the on-call roster to distribute scopes of work as projects arise and will follow county procurement policies when issuing project-specific contracts or fee proposals.
