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Committee renews administrative, actuarial and legal contracts; raises benefits portal cap to $90,000
Summary
The committee approved renewals and amendments for PMA Management, For My Benefits Inc., Romer law firm, and Select Actuarial Services; members approved an increase to the benefits portal cap to $90,000 and corrected a paralegal hourly rate to $150.
At the meeting, Mister Chamberlain presented and the committee approved several contract actions affecting county administrative, benefits and legal services.
He recommended renewing an agreement with PMA Management Corporation to continue providing administrative services for the county's workers' compensation plan through 2026, noting the county selected the firm after a 2022 RFP and that "we've been with them since 2023, January '23, and I've been very pleased with that service to date." The committee moved, seconded, and approved the renewal by voice vote; individual tallies were not specified in the transcript.
On item 5, Chamberlain asked to authorize continued maintenance of the employee benefits web portal provided by For My Benefits Incorporated and to raise the not-to-exceed cap from $70,000 to $90,000 because more members are using the portal. He detailed the per-person fees: $3.25 per active employee per month and $1.25 per retiree per month. The motion to increase the cap was moved, seconded, and approved by voice vote.
The committee also amended an agreement with Romer, Wallens, Gold, and Minot LLP to correct a typographical error: the paralegal hourly rate should read not to exceed $150 per hour (previously listed as $145). Chamberlain noted the agreement also includes a $4,700 monthly retainer. The correction was approved by voice vote.
Finally, the committee renewed the annual agreement with SAS LLC d/b/a Select Actuarial Services to perform an actuarial audit of the workers' compensation program; Chamberlain said the audit helps identify claim and spending trends that inform reserve and budgeting decisions. That renewal was approved by voice vote as well.
All four contract items were described and passed during the meeting; the transcript records motions, seconds and unanimous-sounding "Aye" responses but does not provide roll-call tallies or recorded recusals.
