Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Records Management topic
No spam. Unsubscribe anytime.
Records commission meeting ends without quorum; secretary announces resignation, shredding deferred
Summary
A records commission meeting lacked a quorum, so no formal actions were taken. A member reviewed a new IARA records guidance booklet, reported a request to shred township records (to be scheduled later), and announced a resignation as secretary after seven years of service.
An unidentified member of the records commission announced at the start of the meeting that there was no quorum and reviewed a new guidance booklet on the IARA website intended to clarify records-retention and destruction procedures.
The member said the booklet “is better explained than previous manuals” and noted it is intended for new employees, elected officials and anyone responsible for records. She added that the community service director and California Township have asked for “some records shredded,” but that scheduling the shredding will have to wait until the next meeting or “first of the year” because the commission could not act without a quorum.
The same member formally announced she was resigning as the commission’s secretary, saying, “I’m officially putting in my resignation as secretary for the records commission. I’ve served for 7 years as secretary.” She said she would send a written resignation and asked that it be taken to Bernadette, and reminded the group that “it has to be the recorder or the clerk as secretary of the commission.”
With no business that could be decided and no quorum to set a future meeting date, the member adjourned the session. No motions were made and no votes were recorded.
Next steps noted during the meeting: the shredding request will be scheduled at a future meeting when a quorum is present; the announced resignation will be communicated to the recorder/clerk for administrative processing.
