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Commissioners approve bridge engineering, claims, tax-sale resolution and select AgBest for 2026 fuel
Summary
The board approved an engineering contract for Bridge 114, accepted a $681,579.29 Community Crossing grant for another bridge, approved routine claims including bond payments, adopted a resolution to begin a tax-certificate sale and selected AgBest for the county's 2026 fuel contract; multiple items were taken under advisement for January.
At its meeting, Randolph County commissioners approved several contracts and financial actions including highway procurements, bond payments, claims and a tax-sale resolution.
Roads and bridges: commissioners approved an engineering contract with SJCA for design work on Bridge 114 (a steel-truss replacement on 300 South east of Warren) after MDOT approved the contract. Highway engineer Joe Copeland also reported the county received a Community Crossing matching grant of $681,579.29 toward total replacement of Bridge 29200 (west, just north of 700 North); he said the grant would cover approximately 80% of construction costs once the project is bid and urged a quick bidding schedule to meet contracting timelines.
Procurement and bids: highway staff opened sealed bids across categories including equipment rental, asphalt, crushed stone, culverts and pipe; commissioners took most bids under advisement and returned the fuel bid for immediate selection because of low inventory. After discussion staff recommended AgBest for fuel and the commissioners voted to accept AgBest's quote for 2026 fuel service.
Claims, bonds and resolution: commissioners approved minutes from Dec. 1 and approved payroll and regular claims by voice vote. The record contains a possibly garbled payroll line; the motion to approve payroll claims passed. Regular claims of $1,834,248.98 were approved. Commissioners also approved payments on BNY Mellon bond series (listed in the record as $198,500 for series 2019 and $106,800 for series 2020). The board adopted Resolution 2025-22, establishing intent to conduct a commissioner's certificate (tax-sale) sale; staff said the sale process will move forward in January and the resolution form did not include a minimum bid at this time.
Other approvals: Sheriff Herb Wiesner received authorization to sign a revised canteen-services contract (per-meal rate rise tied to the consumer price index); commissioners approved the contract and confirmed it had been budgeted.
Next steps and follow-up: highway staff will return with recommendation details for other bids at the first January meeting; staff will coordinate bidding for bridge projects to meet March contracting deadlines; county staff to finalize records for the tax-certificate sale in January.
