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Special meeting accepts sole bid from Prince for crushed gravel
Summary
At a special meeting participants opened and approved a single bid from Prince to supply 13,500 tons of 3/4-inch-minus crushed gravel at $8.10 per ton (total $109,350). The motion passed by voice vote and staff were instructed to notify Prince. Speakers asked for better material quality than prior deliveries.
Unidentified Speaker said at a special meeting that participants opened the lone bid from Prince for 13,500 tons of 3/4-inch-minus crushed gravel at $8.10 per ton, a total of $109,350. The speaker said the material is stockpiled at “Rancho Pitt, 14 miles west of New York,” in Lamarck or Roosevelt County and that the bidder listed the $109,350 total.
The meeting record shows the speaker noting past issues with materials received from prior suppliers, saying the stockpiles had previously required rejection and mixing to reach acceptable quality; the speaker asked this time for material that meets a slightly higher specification than earlier deliveries. “We kinda got to reject and mix things together and all about probably have the best quality that we'd like,” the Unidentified Speaker said.
A motion to approve the bid was made and seconded. The item was decided by a voice vote: two audible “Aye” responses were recorded and the motion was declared to pass. After the vote the Unidentified Speaker said to notify Prince that the bid was accepted and to follow up if any other details surfaced.
The transcript does not identify the governing body holding the special meeting. The stockpile location and some place names appear verbatim from the transcript and may reflect transcription artifacts (for example, “Rancho Pitt, 14 miles west of New York” is how the location is recorded in the transcript). The meeting transcript records a brief continuation remark about an additional upcoming item but does not provide details about subsequent business.
Next steps recorded in the meeting: staff were instructed to notify Prince of acceptance. No mover or seconder names, nor individual vote tallies by member name, were provided in the transcript.
