Fergus County adopts Resolution 9 to allow limited food purchases on county credit cards

Unidentified Speaker 1 introduced Resolution 9, 2025, described as an amendment to the county policy on credit-card use to permit food purchases under specified conditions. Unidentified Speaker 2 explained the rewrite clarifies when food purchases are allowed (for example for election judges) and updates routing so approvals go to Speaker 2 rather than a previously named processor.

Unidentified Speaker 3 and others discussed that the earlier policy prohibited food purchases and that the change was prompted by instances of misuse by some employees. As Unidentified Speaker 1 explained, staff and officials recognized the policy as unclear or impractical in some situations and proposed the amendment "so you can buy election judge food with it."

Unidentified Speaker 4 moved to amend the policy and allow use of county credit cards for county business consistent with the revisions. The motion was moved and after a call for a second (not recorded in the transcript excerpt), a voice vote was taken; Unidentified Speaker 3 voiced "Aye" and the chair declared "Resolution 9 has passed." The motion record in the transcript does not include a full roll-call or numeric tally.

What the policy change does: based on the meeting discussion, the amendment permits food purchases in limited, preapproved circumstances (explicitly noted as an example: food for election judges and similar events) and clarifies internal approval routing. The transcript does not include the final, verbatim text of the amended policy or whether additional restrictions (spending limits, receipt/documentation requirements) were added.

Next steps: Resolution 9 was adopted by voice vote in the recorded excerpt. The transcript does not show additional implementing steps or whether staff were assigned tasks to update written procedures; those details were not specified in the available record.