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Ulster County committee accepts late $3.575 million Motorola contract amendment amid questions about scope and pricing
Summary
The Law & Rules Committee accepted a late Resolution 6 48 to amend a Motorola contract for countywide radio equipment totaling $3,575,008.36 and referred it for Ways and Means review after legislators pressed for a pricing breakdown and clarification on scope and vehicle assignments.
The Ulster County Law & Rules Committee on Dec. 11 voted to accept a late resolution to amend the countywide radio system contract with Motorola Solutions Incorporated for $3,575,008.36, drawing detailed questions about the timing, scope and missing pricing information.
Chair Kovacs introduced Resolution 6 48 as change order number 6 to capital project 482, explaining the amendment covers additional mobile and portable radios and identifies equipment to be assigned to the sheriff’s office and probation. "This is change order number 6, of capital project 482, which is the countywide radio system," Deputy Director/Deputy Commissioner Gaffney said during a presentation on the request.
Several legislators pressed staff for a clearer breakdown of costs and for details about which vehicles and departments will receive radios. One legislator pointed to apparent scope growth and to pages missing from the pricing summary: "This project has grown tremendously. This was an 8 and a half million dollar contract. Now it's 23,000,000," the legislator said, and asked for the pricing documents for both the current change order and the prior $11.5 million change order.
Deputy Director Gaffney and staff said the vendor and county negotiated timing to capture a 3–5% cost savings by purchasing now rather than waiting until 2026. Director Erickson and other staff said the vendor had been working on the project and that buying earlier produced the savings the county expects. Committee members repeatedly asked for a line-item pricing summary; staff acknowledged the packet at the meeting did not include a breakdown and said they would provide it.
A committee member suggested that greater detail and fiscal review were more properly addressed in Ways and Means, and the panel accepted the late filing to move the item forward so Ways and Means could review the pricing and scope before final adoption.
The committee took the procedural vote to accept and move the late resolution; the transcript records a voice vote in favor. The item will proceed to Ways and Means for further review and potential final action.
What happens next: The resolution was accepted as a late filing and referred for Ways and Means review, where legislators asked staff to produce missing pricing summaries and clearer scope documentation before any final contract approval.
