Visit Jefferson board flags mismatched revenue figures, asks staff to reconcile reports

Unidentified Speaker 1, chairing the meeting, opened the financial review by distributing the October 31 revenue and expense reports and said the figures did not reconcile with Avenue’s itemized receipts. She identified a line showing $24,004.50 as current-month revenue while Avenue’s itemization suggested two months of roughly $13,049 each, and asked staff to provide a direct, month-by-month breakdown from Avenue and to consult Melissa to explain the discrepancy.

Why it matters: the board relies on timely, reconciled revenue reports to manage programming and the tourism building’s finances. Unidentified Speaker 1 said expenses for the period totaled about $17,082.41 and the organization was “under $6,000” for the period, but that the apparent mismatch in reporting must be resolved so the board knows whether revenues are tracking as budgeted.

Board members and participants noted the organization is in the middle of converting to a new accounting system and that Avenue is also using a new system, which may account for reporting lags. Unidentified Speaker 3 and Unidentified Speaker 2 pressed for a breakdown by month from Avenue; Unidentified Speaker 1 said she could not reconcile the $24,004.50 total without that information and planned to follow up with Melissa and check registers.

The meeting record shows the board discussed payroll, a $600 charge to Uni services, advertising expenses and timing of November checks. Unidentified Speaker 1 cautioned that some receipts (a check for $20,001.84) arrived in early November and therefore might not appear on the October report.

Next steps: the chair asked staff to obtain a clear month-by-month revenue export from Avenue, reconcile the October totals against bank/check records, and report back at the next meeting. No formal vote was required on the reconciliation; the board treated this as a staff follow-up action.