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Manheim Township officials propose three-year contract with Mile 2 Consulting to boost Medicaid reimbursements
Summary
District staff proposed a three-year, contingency-fee agreement with Mile 2 Consulting to analyze and increase school-based medical-assistance reimbursements; administrators said the contractor would take 36% of additional revenue in year one (33% year two, 30% year three) and that the district has billed about $193,688 since 2022 with an estimated upside between $608,000 and $2.2 million annually in comparable scenarios.
District administrators asked the board to approve a three‑year contract with Mile 2 Consulting to expand and optimize school‑based Medicaid/medical‑assistance billing.
Mrs. Novost, the director of student services, and Mrs. Manns, the director of special education, told trustees the district began limited medical‑access billing in 2022 and has billed about $193,688 to date. They presented a range of potential additional revenue based on comparable districts from roughly $608,000 up to $2,200,000 annually, while stressing the exact return for Manheim Township will depend on detailed data analysis.
Under the proposed contingency model, Mile 2 would receive a percentage of additional revenue recovered: 36% in year one, 33% in year two and 30% in year three; administrators said the consultant is treated as a Medicaid administrative activity so part of the fees could be refunded. They emphasized the arrangement would be “zero risk, high reward” because the consultant is paid only from new revenue: "If for some reason they couldn't bring any money in for us, we wouldn't pay them anything," one administrator said.
Trustees asked about staff impact, privacy and long‑term capacity. Administrators said related‑service providers (occupational, speech, physical therapists, nurses, psychologists and social workers) will need minimal upfront training and will use scaffolded IEP language and a logging interface to document time; parental consent is required for billing. Responding to privacy concerns, administrators said data would be submitted through the state's system and the contracted firm would be treated as an extension of district staff under contract terms.
Board members asked whether comparable districts use outside consultants or in‑house staff and whether savings could fund a permanent in‑house position after the contract. Administrators said some districts have different staffing models and the district intends to build internal capacity during the partnership so that long‑term staffing needs can be reassessed.
The transcript records the presentation and Q&A; no final board vote on the contract is recorded in the transcript for this meeting.
