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St. Croix County updates vehicle-use policy to clarify taxable personal use and ban vaping in county vehicles
Summary
The board approved Resolution 17 to update personnel policy on county vehicle use: personal take-home situations remain restricted and require department/supervisor approval, taxable fringe rules clarified for payroll, trailers must have functioning lights, and vaping is now prohibited in county vehicles.
The St. Croix County Board on April 1 approved Resolution 17 amending personnel policy regarding county vehicle usage.
Dustin, a county staff member who presented the policy changes, said the primary intention was to clarify personal use rules for county vehicles. "The vehicle usage policy, our main intention was to update the section around personal usage of county vehicles. In general, it's prohibited for personal usage, but we have some cases where it's just not avoidable," he said. Dustin said the policy clarifies when the IRS considers personal use a taxable fringe benefit and what employees must report; when taxable, the value will be included on an employee's second paycheck each month.
Other changes include a requirement that trailers be equipped with functioning lights for safety and an explicit prohibition on vaping in county vehicles. The presentation also changed approval language: department head or supervisor approval will now govern permissive take-home assignments rather than a previously required formal form.
Supervisor Birney moved the resolution and Supervisor Counter seconded; the board approved the amendment unanimously. Human Resources and department leadership were directed to distribute the updated policy, implement reporting forms, and coordinate any payroll changes required by IRS rules.
