Resident requests public records for November meeting with BZA member; commissioners ask for written request
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Summary
A resident asked for public records of a November meeting involving two commissioners and a Board of Zoning Appeals member, saying such meetings must be recorded; commissioners characterized the encounter as an informal, brief conversation and requested a written records request for follow-up.
During public comment, Jennifer Resterlein asked the board for public records related to a November meeting between two commissioners and a member of the Board of Zoning Appeals (BZA), saying that when more than one commissioner meets with a BZA member it typically must be recorded.
Resterlein said she believed the meeting should be documented and recorded and asked for a copy; she noted the typical 10-day recording window. Commissioners responded that the BZA member had asked to speak with Commissioner Petrovis and another commissioner after a prior meeting and that the conversation was a brief, informal encounter rather than a formal meeting. The board asked Resterlein to submit a written records request so staff could research and provide a formal response.
No immediate records were produced during the meeting; the board asked for a written request with the date and topics to enable staff to locate any record.