At the start of the meeting Speaker 1 asked for additions or changes to the agenda and confirmed a quorum. After identifying typographical errors in the October 22 and November 19 minutes, Speaker 1 moved to approve the minutes and the closed‑session statement; the motion was seconded and carried on a voice vote with the board saying “aye.”

Near the end of the open meeting, a motion to convene a closed session for personnel reasons was made and seconded. Speaker 1 called the vote and the board agreed to enter closed session; the transcript records the time as 11:24 a.m. Board members planned a brief break and reconvening in the library at 11:30 a.m. for the closed session, and said open session would only reconvene to close the meeting.

The transcript does not include a roll‑call tally for either the minutes approval roll call or the closed‑session vote; both outcomes were recorded as voice votes with the board expressing assent.