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Shawnee County commissioners approve vouchers, renew two IT contracts and authorize disposal of 22 roll‑off containers
Summary
At their Jan. 5 meeting, the Shawnee County Board of County Commissioners approved two voucher batches totaling about $3.03 million, renewed two one‑year IT contracts (C2026001 and C2026002), authorized disposal of 22 unserviceable roll‑off containers and approved joining a not‑for‑profit purchasing cooperative; all votes were 3‑0.
The Shawnee County Board of County Commissioners met Jan. 5 and unanimously approved a slate of routine financial and operational items, including two voucher batches totaling $3,031,678.81, renewals of two one‑year information‑technology contracts and the disposal of 22 unserviceable roll‑off containers.
Chair Commissioner Aaron Mays opened the meeting and led roll call. Commissioners Bill Rippon (District 1) and Kevin Cook (District 2) and county officials, including County Councilor Rich Eckert and County Clerk Lisa Schmidt, were present.
County staff presented two voucher batches for approval. The first totaled $1,747,169.16 and included a $135,493.03 payment to OpenGov Inc for Cardiograph software and $112,105 to O'Neil Excavating Inc for the Shawnee North Sports Complex sewer replacement project; the second batch, to close out the fiscal year, totaled $1,284,509.65. The board voted 3‑0 to approve both voucher batches.
Mark Price, an information‑technology presenter, asked the board to approve contract C2026001 with Choice Solutions to renew Nutanix software licenses and hardware support at a cost of $107,245.62 under State of Kansas contract pricing. Price told the board the county’s Nutanix hardware is not reaching end‑of‑life until 2027 and staff preferred renewing software rather than replacing equipment now. The board approved the contract renewal 3‑0.
Price also presented contract C2026002, a one‑year renewal of dual‑factor authentication licenses with Logicalis for $33,228, again using State of Kansas pricing; the board approved that renewal 3‑0.
Bill Side of Johnny County Solid Waste asked the board to authorize scrapping 22 roll‑off containers that staff described as unserviceable and more costly to repair than to replace. Side said the containers would be taken to a local scrap yard and sold for scrap value. The board approved the disposal 3‑0.
Jennifer Sauer, financial administrator, recommended the county join a not‑for‑profit purchasing cooperative presented to staff as an additional procurement tool available at no cost and with no minimum purchase requirement; the board approved joining the cooperative 3‑0.
There were no speakers signed up for public comment. Commissioners offered brief administrative remarks, including Commissioner Rippon encouraging attendance at Washburn University basketball games. The board did not enter executive session and adjourned.
Votes at a glance
• Consent agenda (Item 3, two items): approved 3‑0 (moved by Commissioner Aaron Mays, seconded by an attendee); • Vouchers: $1,747,169.16 and $1,284,509.65 — approved 3‑0 (motion recorded as made by Commissioner Bill Rippon, seconded by Commissioner Aaron Mays); • Correction orders (Item 2): approved 3‑0 (moved by Commissioner Aaron Mays, seconded by Commissioner Bill Rippon); • Contract C2026001 (Choice Solutions, Nutanix renewal): $107,245.62 — approved 3‑0 (moved by Commissioner Kevin Cook, seconded by Commissioner Bill Rippon); • Contract C2026002 (Logicalis, dual‑factor licensing): $33,228 — approved 3‑0 (moved by Commissioner Aaron Mays, seconded by Commissioner Kevin Cook); • Disposal of 22 roll‑off containers: approved 3‑0 (moved by Commissioner Aaron Mays, seconded by Commissioner Bill Rippon); • Join not‑for‑profit purchasing cooperative: approved 3‑0 (moved by Commissioner Aaron Mays, seconded by Commissioner Bill Rippon).
What they said
"These don't hit end of life until 2027," Mark Price said of the Nutanix clusters, explaining why staff recommended renewing software rather than replacing hardware.
"They'll be taken to the local scrap yard," Bill Side said when asked what 'scrapped' would mean for the unserviceable roll‑off containers.
"There is no minimum purchasing for this cooperative," Jennifer Sauer told commissioners when asked if joining would require minimum spend.
Next steps
Approved contracts and voucher payments will be processed according to county purchasing policy and accounting procedures. The county clerk was asked to include the pledge of allegiance in the meeting minutes. No further hearings or votes on these items were scheduled at this meeting.
