Alleghany County Parks and Recreation presented three submissions for the fairgrounds concession‑stand request for proposals at the Jan. 5 meeting. Staff said one submission was anonymous and therefore not considered, a second submission provided only a single price sheet without insurance or menu documentation, and a third submission included insurance certificates, a menu and pricing and appeared complete.

Commissioners discussed procurement standards and historical practice for handling incomplete bids. Administrative staff and legal counsel said historically the county has not considered incomplete bids and has rebid a solicitation if too few responsive offers are received. One commissioner recommended awarding the concession lease to the complete bidder (identified in meeting materials as Miss Caldwell) based on prior performance and the bid’s completeness; other commissioners argued the packet should follow normal procedure and that the board should have time to review the opened bids before taking final action.

A motion to table the award until the next meeting was made and seconded; the board voted to table the concession‑stand decision for two weeks (voice tally recorded as 5–0). County staff said the item will return with staff recommendations and any required procurement follow-up.