Fairfield Township trustees on Monday approved a package of year-end fiscal resolutions, including final FY2025 numbers, interfund transfers totaling $4,000,000, and procedural steps to put separate fire and police levies on the ballot.

At the start of the 5 p.m. special meeting, the township administrator presented final fiscal-year totals and a request for formal adoption. "Our total revenue that we got for the year was $16,121,174.14 and our final appropriations ended up being $23,863,062.97," said the township administrator. The board voted to adopt Resolution 25-159, approving those figures for submission to the county.

The administrator told trustees the township will be short on cash until tax collections arrive in April and asked the board to transfer funds between accounts. "We will need to transfer $350,000 to the Road and Bridge Fund, $750,000 to the Police Fund, and $2,900,000 to the Fire Fund," the administrator said. Trustees adopted Resolution 25-160 to move the funds.

Trustees also took steps to clarify levy language requested by the county auditor. Auditors returned prior levy documentation and instructed the township to specify whether levies reference a police or fire district and to exclude incorporated municipalities from those district boundaries. The administrator said staff prepared resolutions to create a Fairfield Township Fire District and a Fairfield Township Police District so levies target only the unincorporated township.

The board adopted Resolution 25-161 to create the fire district and Resolution 25-163 to create the police district. The board then approved two related resolutions asking the Butler County auditor to certify potential levy proceeds: Resolution 25-162, which requests certification for a proposed 4.49-mil fire levy, and Resolution 25-164, which requests certification for a proposed 2.99-mil police levy.

All motions taken during the special meeting were approved by recorded voice/roll call with the two trustees present voting yes. Trustee Birnie and Trustee Harkemeyer voted in favor of each resolution; Trustee Mcabee was recorded as absent for the meeting. The meeting adjourned at 5:08 p.m.

The auditor certification steps taken Monday are procedural: they ask the county to estimate revenue if voters later approve the levies. The resolutions neither levy taxes nor place measures on the ballot by themselves; any levy would require subsequent legal and procedural steps before a vote.