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Board approves administrative resolutions: mileage rate, committee assignments, EFT authorization, fiduciary designees and policy updates
Summary
At its organizational meeting the Stevens County Board approved routine administrative items: set mileage reimbursement to $0.725 effective Jan. 1, 2026; confirmed 2026 committee appointments; reauthorized electronic fund transfers under Minnesota Statute 471.38; designated fiduciary designees; and approved multiple personnel and technology policy updates.
The Stevens County Board approved a slate of routine administrative items during its organizational meeting.
Staff reported the county mileage reimbursement rate will increase to $0.725 effective Jan. 1, 2026. The board confirmed the county’s 2026 committee appointments following past practice and set the regular meeting schedule (first and third Tuesdays at 9 a.m.) and work‑session standing date (second Tuesday at 8 a.m., with a February exception noted).
On finance, the board reauthorized an electronic fund transfer resolution under Minnesota Statute 471.38, allowing the Auditor/Treasurer to use EFT tools for county payments, and designated fiduciary designees for investments for 2026 (named in the meeting as Stephanie Buss, Rachel Peterson and Cherry Bankon).
Personnel and benefits policy updates were approved: the county combined its mobile device user agreement into the overarching policy, updated notification and device‑replacement language, and revised short‑term and long‑term disability provisions to align with Minnesota paid leave. Flexible spending account and dependent‑care limits were updated to reflect 2026 IRS changes (FSA limits discussed moving from $3,200 to $3,400; dependent care to $7,500).
The board also approved an IT support contract renewal for scheduled service and after‑hours coverage with Morris/North Electronics, including a 60‑minute response commitment for after‑hours support.
What happens next: Staff will implement the policy changes, apply the new mileage rate effective Jan. 1, and proceed with contracts and fiduciary designee responsibilities for 2026.
