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Waunakee board delegates authority to administrator to settle liability claims up to $5,000
Summary
With a new insurance arrangement through CIVMIC (a $25,000 per-incident retention and $100,000 annual maximum), the board authorized the village administrator to approve liability claim settlements up to $5,000 to streamline resolution of routine claims; larger claims or denials will come to the board.
The Village of Waunakee board authorized the village administrator to approve liability claim settlements up to $5,000 per claim following the village’s transition to a new insurance program through CIVMIC.
Staff explained the CIVMIC program includes a $25,000 per-incident self-insured retention and a $100,000 annual maximum. Under staff’s recommendation, settlements of $5,000 or less would be handled at the administrator level for efficiency; claims above that threshold or denials would be brought to the village board for consideration.
Board members asked for examples of typical claims. Staff and another attendee cited trip-and-fall incidents on sidewalks and property damage from village equipment (for example, a snowplow or mower damaging a vehicle) as common claim types. Staff also noted CIVMIC provides claims-management support and that the administrator would work with CIVMIC staff during settlement review.
The motion to delegate settlement authority to the village administrator for claims up to $5,000 was moved, seconded and approved by voice vote.
Next steps: staff will implement the administrative threshold in coordination with CIVMIC claims staff and report on claim activity as required by the board’s reporting procedures.
