Osage County presses ahead with Paycor payroll rollout as residents seek answers on CAPERS penalties
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Summary
County staff and outside consultants said the Paycor payroll implementation is on track for Jan. 16 pay date while public commenters pressed the commission for clarity on CAPERS penalties and whether prior vendor ADP could be liable for missed retirement remittances and incorrect W‑2s.
Osage County commissioners heard a detailed update Jan. 6 on the transition from ADP to Paycor and the county’s work to resolve missing CAPERS reports and ensure accurate W‑2s for employees.
Paycor consultants described discovery calls, sample payroll entries and parallel testing designed to align the county’s new payroll feeds with its CIC financial system. Miranda of the implementation team said Paycor is preparing templates for department time submissions and expects the first biweekly pay period to close Jan. 10 with a target pay date of Jan. 16. Miranda said the top priorities are to get employees paid correctly on Jan. 16 and to resolve outstanding W‑2 and CAPERS issues carried over from 2025.
During public comment, Rhonda Harmon asked whether potential penalties from the CAPERS backlog will fall on taxpayers and asked why the county cannot pursue ADP if the vendor failed to remit required reports. County staff said they have received initial penalty notices (an early figure of about $10,000 that was later reported as $8,000 in one batch) but that exact totals remain under investigation and that BT & Co. will address liability questions when it completes its reconciliation work. Commissioners and consultants repeatedly emphasized that the immediate focus is on payroll stabilization and accurate reporting so employees can file taxes on time.
The Paycor update covered KPERS reporting and the vendor’s stated ability to generate KPERS templates automatically; commissioners asked staff to confirm those outputs during parallel testing. County counsel and the Paycor team also discussed a later “autopsy” of 2025 payroll processing to determine whether contract language or implementation gaps produced the CAPERS errors and whether recovery actions against ADP are warranted.
The session produced no formal county action on ADP liability; commissioners instructed staff and consultants to continue reconciling payroll to bank records, ensure KPERS and W‑2 reporting will be correct for January filing deadlines, and to return with status updates at subsequent meetings.
