Sumner County’s financial management committee voted to create a timesheet exception report intended to identify recurring payroll/time-card problems and prompt remediation and training.

Finance Director Beth told the committee the payroll office is seeing repeated errors and a need to reconcile department timecards: "We're working on the budget. Of course, it's early, and we're just getting started. It is gonna be a challenge," she said when asked about capacity and training. She and staff outlined that certain departments—notably some single‑person or federally supervised positions—do not have a clear sign‑off hierarchy inside Kronos, which complicates approvals.

Committee members backed a proposal to generate an exception report that would list problem areas and ask supervisors to reconcile and certify timecards. The report will trigger remedial steps, such as retraining or short action plans for departments that repeatedly fail to submit complete timecards before payroll runs. The committee approved the motion by voice vote.

Members also raised the issue of positions supervised by non‑county managers (for example, certain federal or state programs housed in county buildings) and acknowledged that the county’s payroll administrator sometimes must accept emailed spreadsheets as the only available record. The committee directed staff to contact the Tennessee Comptroller’s Office and the County Technical Assistance Service (CTAS) for best practices on managing Kronos approvals and oversight for roles that currently lack a clear managerial approver.

What’s next: staff will produce the timesheet exception report for committee review and will pursue CTAS/comptroller guidance on internal‑control options for odd reporting structures in Kronos and steps to reduce recurring exceptions prior to the next meeting.